Voting Closes on November 31, 2021
Order of Business:
The total membership of the Club at the time of this On-Line Poll is 150. The participation quorum to be 10% of the total membership.
The Minutes of the Annual General Meeting held on October 20, 2020.
|Recommendation: That the Minutes of the Annual General Meeting held on October 20, 2020 be confirmed.|
Due to Covid Restrictions on Public Gatherings the Club met formally on two occasions at the Warburton Golf Course Dammans Road Warburton: April 18 and May 17, 2021.
The Annual General Meeting for the 2019 – 2020 year was held on-line in October 2020.
The Management Committee of the Club met on seven occasions on the following dates:
|October 12, 2020||April 12, 2021|
|December 14, 2020||May 10, 2021|
|February 18, 2021||June 14, 2021|
|March 5, 2021|
|Recommendation: That the Report on the Operations of the Upper Yarra Valley Garden Club Inc for the 2019/2020 financial year be received.|
3 TO RECEIVE AND CONSIDER THE FINANCIAL STATEMENT SUBMITTED BY THE CLUB IN ACCORDANCE WITH ASSOCIATIONS INCORPORATION REFORM REGULATIONS 2012
Attached as Appendix 1.
3.2 Assets and Liabilities as at 30th June, 2021
3.3 Mortgages, Charges and Securities as at 30th June, 2021
|Recommendation: That the Financial Statement prepared in accordance with Associations Incorporation Reform Regulations 2012 be approved.|
Members are advised that the Club’s Constitution requires that the Management Committee shall consist of the four Officers (President, Vice President, Secretary and Treasurer) and at least one Ordinary Committee Member.
As an interim measure the Committee is prepared to propose that the Current Members of the Committee continue in their roles until the ban on public meetings is lifted and a Special General Meeting can be called.
The current Committee is comprised of the following members:
|President: Kevin Hince||Committee Member: David Reid|
|Vice president: Jenny Perkins||Committee Member: Janice Hince|
|Secretary: Janet Sowden||Committee Member: Ashleigh Hall|
|Treasurer: Ros Bodin||Committee Member: Grace Keck|
|Committee Member: Shirley Lahtinen||Committee Member: Doris Weigert|
|Committee Member: Margaret Dimsey|
|Recommendation: That Current Members of the Committee continue in their roles until the ban on public meetings is lifted and a Special General Meeting can be called if required.|
The Committee has resolved that as interim arrangement all current Members are to be deemed financial up to December 1, 2021. Membership Fees to remain at $10 per year for the membership year ending 31st August 2022.
|Recommendation: That as interim arrangement all current Members are to be deemed financial up to December 1, 2021. Membership Fees to remain at $10 per year for the membership year ending 31st August 2022.|
6 DATE AND PLACE OF NEXT ANNUAL GENERAL MEETING
The recommended date for the next AGM is Monday August 17, 2022 to be held at 7:00PM at the Warburton Golf Club, Dammans Road, Warburton.
|Recommendation: That the next Annual General Meeting be held on Monday August 17, 2022 to be held at 7:00PM at the Warburton Golf Club, Dammans Road, Warburton.|
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021